Municipal Reserve Allocation Policy

Rural Municipality of Vanscoy No. 345

Policy: 2-2024

Approved by Council: July 11, 2024

Resolution No. 17-08-2024

Responsible Office: RM Council/Administration

 

Policy Statement:

​The purpose of this policy is to establish guidelines for the allocation of municipal reserve funds to recreational clubs within the Village of Vanscoy.

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Objective:​

The Council supports groups and organizations who provide health, safety, recreational, youth development and leadership to our residents and ratepayers.

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Policy:​

1. Eligibility Criteria:

   • Recreational clubs eligible for municipal reserve funds must be non-profit organizations registered within RM of Vanscoy No. 345.

   • Clubs must demonstrate that the funds will be used for recreational activities or facilities that benefit the community.

2. Application Process:

   • Recreational clubs wishing to receive municipal reserve funds must submit an application to the Rural Municipality (RM) outlining the purpose of the funds and how they will be utilized.

   • Applications should include details such as the amount requested, specific project or activity supported by the funds, and any other relevant information.

3. Approval Process:

   • The RM will review each application to ensure compliance with eligibility criteria and the overall benefit to the community.

   • Approval of funds will be subject to the discretion of the RM Council.

4. Allocation of Funds:

   • Upon approval, municipal reserve funds will be paid directly to the eligible recreational club as specified in the application.

   • Funds allocated must be used for the stated purpose outlined in the application.

5. Accountability and Reporting:

   • Recreational clubs receiving municipal reserve funds are required to provide a report detailing the use of funds to the RM within a specified timeframe.

   • The report should include how the funds were utilized and any outcomes achieved.

6. Review and Evaluation:

   • This policy will be reviewed periodically to ensure its effectiveness and may be revised as needed by the RM Council.

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Implementation:​

This policy shall be implemented immediately upon approval by the RM Council. Recreational clubs within the municipality shall be notified of the new application process for municipal reserve funds.

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Compliance:​

All recreational clubs receiving municipal reserve funds must comply with this policy and any related guidelines set forth by the RM.

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Policy Review:​

This policy will be reviewed annually to assess its effectiveness and make any necessary adjustments.