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Rural Municipality of Vanscoy

Community Funding

Municipal Reserve Allocation (MRAP)

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Policy Statement:

​The purpose of this policy is to establish guidelines for the allocation of municipal reserve funds to recreational clubs within the Village of Vanscoy.

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Objective:​

The Council supports groups and organizations who provide health, safety, recreational, youth development and leadership to our residents and ratepayers.

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Policy:​

  1. Eligibility Criteria:

    • Recreational clubs eligible for municipal reserve funds must be non-profit organizations registered within RM of Vanscoy No. 345.

    • Clubs must demonstrate that the funds will be used for recreational activities or facilities that benefit the community.

  2. Application Process:

    • Recreational clubs wishing to receive municipal reserve funds must submit an application to the Rural Municipality (RM) outlining the purpose of the funds and how they will be utilized.

    • Applications should include details such as the amount requested, specific project or activity supported by the funds, and any other relevant information.

  3. Approval Process:

    • The RM will review each application to ensure compliance with eligibility criteria and the overall benefit to the community.

    • Approval of funds will be subject to the discretion of the RM Council.

  4. Allocation of Funds:

    • Upon approval, municipal reserve funds will be paid directly to the eligible recreational club as specified in the application.

    • Funds allocated must be used for the stated purpose outlined in the application.

  5. Accountability and Reporting:

    • Recreational clubs receiving municipal reserve funds are required to provide a report detailing the use of funds to the RM within a specified timeframe.

    • The report should include how the funds were utilized and any outcomes achieved.

  6. Review and Evaluation:

    • This policy will be reviewed periodically to ensure its effectiveness and may be revised as needed by the RM Council.

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Implementation:​

This policy shall be implemented immediately upon approval by the RM Council. Recreational clubs within the municipality shall be notified of the new application process for municipal reserve funds.

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Compliance:​

All recreational clubs receiving municipal reserve funds must comply with this policy and any related guidelines set forth by the RM.

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Policy Review:​

This policy will be reviewed annually to assess its effectiveness and make any necessary adjustments.

Community Initiative

 

Purpose

The purpose of this policy is to establish a framework for supporting community-driven initiatives that promote social, cultural, environmental, or economic development within the Rural Municipality (RM). The policy aims to encourage resident participation, foster collaboration, and ensure that initiatives align with the RM’s vision and priorities.

 

Scope

This policy applies to all community initiatives proposed by individuals, organizations, or groups within the RM’s jurisdiction that require RM support and/or funding.

 

Definitions

  1. Community Initiative: Any project, program, or activity undertaken by residents or organizations intended to benefit the community.

  2. Applicant: An individual, group, or organization proposing a community initiative.

  3. RM Support: Includes financial assistance or in-kind contributions provided by the RM.

 

Policy Guidelines

1. Eligibility Criteria

Community initiatives must:

  • Align with the RM’s strategic goals and values.

  • Demonstrate potential to benefit residents.

  • Be feasible, with a clear plan and objectives.

  • Include a detailed budget and funding sources.

2. Application Process

  • Applicants must submit a Community Initiative Proposal Form to the RM office, including:

    • Description of the initiative.

    • Objectives and outcomes.

    • Timeline and milestones.

    • Budget and funding sources.

  • Applications will be reviewed quarterly by the RM council or a designated committee.

3. Evaluation and Approval

Applications will be evaluated based on:

  • Community impact and inclusiveness.

  • Alignment with RM priorities.

  • Financial and logistical feasibility.

  • Sustainability and long-term benefits.

4. Funding and Support

  • The RM may choose to fund the full amount or any other amount at its discretion, up to a maximum amount set during the annual budget planning process.

  • Priority will be given to initiatives with additional funding sources or partnerships.

5. Partnerships with Neighboring Municipalities and Associations
 

To maximize resources and impact, the RM encourages collaboration with neighboring municipalities and community associations, including Harris, Delisle, Vanscoy, Montrose, Asquith, and Pike Lake.

  • Joint initiatives or regional projects involving multiple communities will be given priority for RM support.

  • Partnerships may include shared funding, facilities, or in-kind contributions to achieve mutual objectives.

  • Applicants are encouraged to outline how their initiative involves collaboration with these communities or associations in their proposal.

  • The RM will facilitate communication and coordination with neighboring municipalities when applicable.

6. Responsibilities

  • Applicant: Responsible for planning, executing, and reporting on the initiative.

  • RM: Provides support as approved, monitors progress, and ensures compliance with this policy.

7. Reporting and Accountability

  • Applicants must submit a Final Report within 30 days of initiative completion, outlining outcomes, financial statements, and lessons learned.

  • Failure to submit reports may affect future funding or support requests.

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